Job Application Email Templates That Get Read

Subject

Application: [Job title] - [Your name]

Body

Dear [Hiring manager's name / Hiring team],

I am applying for the [job title] role advertised on [where you saw it]. Two things from my background map directly onto what you are asking for:

- [Requirement #1 from the posting]: [one concrete, checkable proof - what you did, where, with what result]
- [Requirement #2]: [same - a real number or named outcome if you have one]

[One sentence on why THIS company specifically - something true that required reading about them.]

Attached: my CV and [cover letter / portfolio / references], as requested. I am available for an interview from [date] and can be reached at [phone].

Kind regards,
[Your name]
[Phone] | [LinkedIn/portfolio URL]

Subject

[Referrer's name] suggested I apply: [Job title]

Body

Dear [Hiring manager's name],

[Referrer's name], [their role/relationship - e.g. "on your platform team"], suggested I apply for the [job title] role - we [how you know each other, one line], and they thought the fit was worth flagging.

The short case: [the single strongest, most concrete proof point for this role]. Beyond that, [second proof point in one line], and my attached CV covers the rest.

[One honest sentence about why the company's work appeals to you.]

I would welcome the chance to talk it through. Available from [date], reachable at [phone] - and [Referrer's name] said they are happy to be asked about me.

Kind regards,
[Your name]

Subject

[Your specialty] - worth a conversation at [Company]?

Body

Dear [Name - find the real person who owns this area],

There is no [role type] opening posted at [Company], so consider this a speculative note - I will keep it short.

I do [your specialty, one plain sentence]. Most relevantly to you: [one concrete achievement that maps to something the company visibly cares about - their product, their growth stage, a challenge they have talked about publicly].

I am writing to [Company] specifically because [one true, researched reason]. If a role like this could exist in the next few months, I would love 20 minutes to show you what I would do with it. If not, no reply needed - and good luck with [their current work].

CV attached for context.

Kind regards,
[Your name]
[Phone] | [Portfolio/LinkedIn]

Subject

[Job title] application - [Your name] ([one-phrase hook])

Body

Dear [Name],

I have applied for the [job title] role via [portal/site] - this note is the 20-second version of why it is worth opening:

[Your single strongest sentence: the most relevant thing you have done, with a number or a name in it.]

Full CV is in the system (and attached here for convenience). Reachable at [phone], available from [date].

Kind regards,
[Your name]