Free tool
Free Follow-Up Schedule Generator
Choose sales, recruiting, networking, or support, set your first-send date, and get a concrete follow-up schedule: real calendar dates, the angle for each touch, and a copy-paste draft starter per step. Weekend landings shift to Monday automatically. It runs entirely in your browser.
Campaign type
Runs entirely in your browser. Nothing is uploaded or stored. Follow-ups that land on a weekend are moved to the next Monday.
Sales outreach: 5 touches over 21 days
Five touches over three weeks: value first, short nudges in-thread, a fresh angle mid-sequence, and a clean breakup so you exit with goodwill.
1First email
Sun, Jul 12 (day 0)
Lead with a specific, relevant reason for contacting THIS person - one clear ask.
Subject starter
Quick question about [their goal or project]
Draft starter
Hi [First name], I noticed [specific, true observation about their company]. We help [role] at companies like theirs [concrete outcome]. Worth a 15-minute look at how that would work for [Company]?
2Gentle nudge
Wed, Jul 15 (day 3)
Reply in the same thread. Short, polite, zero pressure - most replies come from this bump.
Subject starter
Re: (same thread - do not change the subject)
Draft starter
Hi [First name], Floating this back up in case it got buried - inboxes are brutal. Is this worth a quick look, or should I leave it here?
3Add value
Mon, Jul 20 (day 7)moved off the weekend
Give before you ask again: a relevant resource, a benchmark, a short insight for their situation.
Subject starter
[Resource/idea] for [Company]
Draft starter
Hi [First name], While this is on your radar: [one useful, specific insight or resource relevant to their situation]. No strings - thought it was relevant to [their goal]. Happy to walk through how it applies to [Company] if useful.
4New angle
Mon, Jul 27 (day 14)moved off the weekend
Change the frame: a customer result, a different pain point, or a different stakeholder to loop in.
Subject starter
How [similar company] handled [pain point]
Draft starter
Hi [First name], Different angle: [a similar company or role] was dealing with [pain point] and [what changed for them, stated plainly]. If [Company] faces anything similar, I can share exactly what that looked like.
5Breakup email
Mon, Aug 3 (day 21)moved off the weekend
Close the loop explicitly. A clear goodbye earns replies and leaves the door open.
Subject starter
Closing the loop
Draft starter
Hi [First name], I have not heard back, so I will assume the timing is off and stop here. If [problem you solve] becomes a priority, my inbox is open - and good luck with [their project] either way.
How it works
Most follow-up sequences fail in one of two ways: they stop after a single timid bump, or they hammer the same "just checking in" message until the recipient tunes out. A good cadence does neither - it spaces touches out over weeks, changes the angle every time (nudge, then value, then a new frame, then a clean breakup), and stops at a defined end instead of trailing off.
How to use it: pick the campaign type and the date of your first send. The generator lays out the whole sequence on real dates - a five-touch, three-week arc for sales, and four-touch arcs tuned for recruiting, networking, and support - with the goal of each step spelled out and a subject plus opening-lines starter you can copy and edit. Any follow-up that would land on a Saturday or Sunday is moved to the next Monday, and the Copy full schedule button exports the entire plan as plain text for your task manager or CRM.
The cadences are honest best-practice patterns, not the output of a magic study: there is no universally correct day to follow up, so treat the offsets as a sane default and adapt them to your audience. What actually moves replies is the discipline the schedule encodes - every touch says something new, the tone stays warm, and the sequence ends with an explicit close that leaves the door open. The draft starters are deliberately skeletal: fill the [placeholders] with specifics only you know, because the specifics are what get answered. Pair it with the follow-up email templates for full message bodies, and run drafts through the spam checker before a big sequence.
If you would rather not run the calendar yourself: AutoEmail drafts replies and outreach in your voice, holds every message for your approval before it sends, and its API can run scheduled outreach batches with quota and rate limits built in - the same follow-up discipline, automated end to end.